How Smartsheet Accelerated Project Planning by 35% Using Generative AI

By: GoBeyond Team
July 27, 2025
3 min read
AI case study for Smartsheet – 35% faster planning and 20% better resource utilization

Quick Overview

Smartsheet integrated generative AI to auto-create project timelines and task dependencies using historical data, suggesting optimizations for resource distribution and improving planning speed and resource utilization.

Smartsheet
Smartsheet
Company Size
~1,200 employees
Revenue Range
$400M+ annual revenue (estimated)
Primary Challenge
Slow, manual project planning and resource allocation
Key Metrics

- 35% faster project planning
- 20% improvement in resource utilization

The Problem

Manual timeline creation and resource planning were time-consuming and prone to inefficiencies.

The Solution

Implemented generative AI algorithms to analyze past projects and automatically generate optimized timelines and dependencies.

Results

- Accelerated project planning by 35%
- Improved resource utilization by 20%
- Enhanced project delivery and efficiency

“Generative AI has revolutionized how we plan projects, saving time and optimizing resources.”

Details

Industry
Technology & SaaS
Departments
Project & Task Management
Use Cases
Project Planning
Resource Allocation
Tags
Real-Time Processing
AI Tools Used
No items found.
Sources
https://cloudwaveinc.com/blog-smartsheet-embraces-generative-ai-revolutionize-user-experience/

More Case Studies

See All
How Euroflorist Increased Website Conversion Rates with AI-Driven Multivariate Testing
Retail & E-commerce
How Netguru Built “Netguru Memory” AI Knowledge Base to Centralize Internal Knowledge and Accelerate Information Retrieval
Technology & SaaS
How The Second City Halved Invoice Processing Time and Saved $40K Annually with Ramp Bill Pay
Media & Entertainment
How BrightIdeas Automated 40% of Tasks and Doubled Project Capacity with AI
Marketing & Advertising
How Slaughter and May Uses Luminance AI to Accelerate Due Diligence and M&A Transactions
Legal
How Beecker AI Streamlined Employee Onboarding with Custom Power Automate Solution
Technology & SaaS

🤖 Chat with AI

Type...